Cloud File Storage: Important Facts for Canadian Businesses

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This article will explain Cloud File Storage and what important factors Canadians need to consider when choosing to store important data online.

 

Free Personal Cloud storage vs. Paid Commercial Cloud Storage

In the beginning, there was free Cloud storage from companies such as LG, Asus, Acer, Google, Microsoft, Apple, Drop Box, Box, Just Cloud and many others. Over time many of these companies have decided to either cancel services or have chosen to reduce the available storage being offered to their free account clients. Perhaps they realized there were more costs involved to cover the required resources, especially when they were not getting compensation from users of those services. Microsoft recently announced that they too would be following suit. On July 27, 2016, the amount of storage that comes with OneDrive will change from 15 GB to 5 GB, and that they would also be discontinuing the 15 GB camera roll bonus.
If anything, this should reinforce the age old saying “You get what you pay for.” I can’t tell you how many times I have opted-in to try Free services and was shocked when my accounts were discontinued because I hadn’t used the service for a few months, that any data stored on those accounts were permanently lost. As they say, “If it sounds too good to be true…then it probably is.”
 
Another thing you will likely find with most, if not all, free services is that there is next to no support for them when you do run into problems. There is no revenue to provide support.
If you are a small business it just makes good sense to pay for these services from good reliable sources that will provide long term support, business level security and features that your business will benefit from if thinking about Cloud storage. In the long run, Paid Cloud Storage services offer small businesses economic flexibility to subscribe monthly and save on the costs of building and maintaining their own on premise storage solutions.  It is easy to share files securely with other members of your team or external contacts if and when needed.   And you receive full support for your solution.
 

Cloud Storage in the Workplace

Everyone these days has either a Microsoft OneDrive,Google Drive, or Apple iCloud. Some of these services have been hacked before and their contents exploited. You may not know it but Cloud storage is likely already being used by some of your employees for transferring of business files. Small businesses do a fairly poor job of keeping track of their employee’s use of free personal Cloud storage. It is becoming increasingly important to keep these personal Cloud storage accounts out of the work environment whenever and where possible. Remember that if an employee can transfer confidential business documents to their own personal Cloud, then those files have essentially already breached the organizations file security, they can be accessed by an employee at their leisure outside the confines of their employers network, and if this is an employee bound for termination, this could create further serious issues for the business.
 
 

What Country is your Data Going to be Stored In?

Where you data is going to be stored is extremely important because your data will be subject to the laws of the country where the data centre it resides on is located. This is especially important when it comes to businesses that are regulated or where client data privacy is important.
 
 

Triella’s Cloud Solution Offering

Triella now has two Cloud offerings:
Private Cloud – a customized full server and desktop environment delivered from our Canadian data Centres
File Storage Cloud – a commodity Cloud environment built around storing files (not databases), that can be accessed from anywhere.
Both data centres are located in Canada, which as mentioned previously is extremely important for Canadian businesses. Our Cloud File Storage solution has a great set of features for both Users and the Triella Administrators. The service costs less than $20 per user a month and provides 100 GB of Cloud File Storage. It offers advanced features through a Sync Agent installer that are too long to list here. (Such as backups, revision tracking, Guest Accounts, activity reports, and more). Users’ files can be accessed via the Web Portal, the sync app, or even via a mapped drive (each with their own unique advantages).
 
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The sync agent is available for use on Microsoft Windows and Apple Mac Computers, as well as tablets and smartphones phones running Android, iOS and Windows.
 
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For more detailed information on Triella’s File Storage Cloud Solution please contact Triella 647.426.1004 to speak with Courtney about how it may help your small business.
 
 
Paul Comtois is a Client Support Specialist at Triella, a technology consulting company specializing in providing technology audits, planning advice, project management and other CIO-related services to small and medium sized firms. Paul can be reached at 647.426.1004. For additional articles, go to www.triella.com/publications. Triella is a VMware Professional Partner, Microsoft Certified Partner, Citrix Solution Advisor – Silver, Dell Preferred Partner, Authorized Worldox Reseller and a Kaspersky Reseller.
© 2016 by Triella Corp. All rights reserved. Reproduction with credit is permitted

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