SecurITy – #2: Passwords

SecurITy - Passwords
Update your password today, keep out unwanted visitors tomorrow!
When it comes to protecting your system, standard practice is to enable passwords on all your equipment and devices.  From your server to your desktops, your mobile devices, and social media accounts, having effective passwords keeps your data information in and unwanted visitors out.
Despite this standard practice, password maintenance is not always at its best.  Some passwords are too easy to guess, the same password is used for multiple accounts, passwords are not changed or updated on a daily basis, etc.
In light of this fact, business owners need to take the time to instill and enforce password policies within the workforce.

Strategies for Effective Password Protection

There are many ways to create an effective password environment for your firm.  Some of these methods include:

  • Establishing a Password Policy – creating a workplace policy around password protection helps keep employees from using old or repetitive passwords. It ensures that the environment is always kept up-to-date and secure.  Policies can be as simple or complex as needed from everyone changing their passwords every 4-5 months to installing complex encryption-based passwords to protect your systems.

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  • Limit User Access – as a business owner, there are certain parts of the organization that will be off-limits to certain users. In order to keep a firm hand on your data and information, limiting the access of certain files to specific users helps to increase the protection around your data.


  • Limit USB File Storage – Reduce or eliminate the use of storing files on USB drives. Not only can they be infected, hacked, or stolen, but keeping an audit trail on the data stored on the devices can become murky.  Plus, if the USB drive is used on a variety of devices and systems that may not have adequate protection, this could cause viruses and malware to carry over from the USB drive onto the system.

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  • Encryption – one of the more robust forms of password protection involves encrypting critical data in your environment. Encryption allows for a certain set of procedures that must be completed in order to access the data.  Putting in these safeguards provides an additional layer of protection compared to a standard password.


SecurITy Tip:

Taking the time to review and reinforce your firm’s password policies will help secure your systems against cyber-attacks.  The most effective more of password protection comes from effective management and policy.  Instilling the belief in your employees that their passwords need to be updated on a regular basis helps create a safe and secure environment in which to work.
So, whether it’s changing the password for your desktop login or enabling sophisticated encryption techniques to protect your data, passwords make up a large part of an organization and helps ensure its safety.
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For more information on password policies and encryption technology that you can implement in your firm, give us a call at 647-246-1004.
Courtney Rosebush is a Marketing and Sales Coordinator at Triella, a technology consulting firm specializing in providing technology audits, planning advice, project management and other CIO-related services to small and medium sized firms. Courtney can be reached at 647.426.1004 x 227. For additional articles, go to  Triella is a VMware Professional Partner, Microsoft Certified Partner, Citrix Solution Advisor – Silver, Dell Preferred Partner, Authorized Worldox Reseller and a Kaspersky Reseller.
© 2017 by Triella Corp. All rights reserved. Reproduction with credit is permitted.

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